Document management
Definition
Systems and processes for managing documents including the creation, editing, production, storage, indexing and disposal of documents. This often refers to electronic documents and uses specific document management software.
Description
Document and content management systems have been used for many years to hold explicit knowledge in the form of documentation. Such systems are particularly important in R&D organizations to help maintain in electronic format items such as research papers, results of experiments, design information, component data, drawings and other data and information relating to the research centre and its operations. Most systems incorporate a workflow module that allows the circulation of documentation amongst users maintaining configuration control for document updates following check and approve cycles. Examples of the most frequently deployed systems include:
- Documentum (www.documentum.com);
- Hummingbird (www.hummingbird.com);
- Microsoft SharePoint (www.microsoft.com);
- FileNet (www.ibm.com);
- Livelink (www.opentext.com).
The publication IAEA-TECDOC-1284, April 2002, ‘Information Technology Impact on Nuclear Power Plant documentation’ addresses all aspects of documentation associated with various life-cycle phases of NPPs and the information technology (IT) that are relevant to the documentation process. It also provides a guide for planning, designing, and executing an IT documentation project. This report includes examples that demonstrate successful implementations at NPPs and also discusses issues related to the application of IT at NPPs and the trends for applications of IT at NPPs as well as the technology itself.
