Difference between revisions of "Retention"

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==Definition==
 
==Definition==
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'''Source:''' [[Comparative Analysis of Methods and Tools for Nuclear Knowledge Preservation ]]
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== Summary==
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== Description ==
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Knowledge retention relates to keeping [[Explicit knowledge | explicit]] and [[Tacit knowledge | tacit]] knowledge in the organization, usually on long term. Retaining tacit knowledge may focus on [[Capture | capturing]] tacit knowledge, usually a very difficult task, or trying to retain people with the requested knowledge in the organization. A re-hire program for retirees may yield significant benefits. Long-term storage of explicit knowledge requires robust and reliable devices to meet archiving requirements.
  
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== Description==
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Knowledge retention related to keeping explicit and tacit knowledge in the organization, often on long term.  
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{{PAGENAME}} belongs to [[:Category:Maintenance processes|maintenance processes]].
  
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=== Retaining tacit knowledge ===
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For the nine main [[Knowledge process|knowledge process]] categories see Fig 1.
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The efforts to retain tacit knowledge are usually closely connected with the identification of [[Cricital knowledge | critical knowledge]] and the analysis of the risk of [[Knowledge loss | knowledge loss]. The means of retaining tacit knowledge are twofold: if possible, the knowledge may be captured (see the [[Capture]]-article for a description of methods) and the resulting documents stored in an appropriate repository, and/or [[Transfer | transferred]]. This may go hand in hand with efforts to maintain people with the requested knowledge in the organization. A good working environment as well as a reward and recognition system may persuade experts to remain in the organization. Strategies to re-engage retired experts, assigning them the task to transfer knowledge to younger staff, may yield significant benefits.
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Image:Knowledge processes 10.png|border|800px
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rect  50  100  550  255      [[:Category: Knowledge processes]]
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rect  650  100  1130  255    [[:Category: Creation processes]]
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rect  1250  100  1730  255  [[:Category: Validation processes]]
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rect  2430  100  2910  255  [[:Category: Disposal processes]]
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rect  1840  385  2320  520  [[:Category: Maintenance processes]]
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=== Retaining explicit knowledge ===
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==Purpose==
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To keep knowledge in an organization.
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The next stage of [[Preservation|KP]] is [[Storage|storing]] the [[Knowledge|knowledge]] [[Identification|identified]], [[Capture|captured]] and processed in robust and reliable
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devices to make it available for a long period of time. Storage practices by Member States, as revealed in a survey,
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mainly consist of archiving hardcopies and saving digital information in electronic formats.
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Electronic or digital formats can be stored on hard discs, optical media (CD, DVD, etc.), streamers (magnetic
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Knowledge retention relates to keeping [[Explicit knowledge | explicit]] and [[Tacit knowledge | tacit]]  knowledge in the organization, usually on long term.
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tapes) and/or in a film library. These could be read-only or editable, full text or just abstracts. For information stored
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in [[Database|databases]], database design should consider ease of retrieval in the future using metadata, thesauri, taxonomies,
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==Sub-processes==
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ontology, etc. Integrated information systems provide interoperability of different knowledge formats, including
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There are no sub-processes for this knowledge process.
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text, data, drawings, videos, and/or 3-D models. The information can be classified by author, release number, date
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of production, subject and/or keywords. Computer aided metadata creation tools can also be used to create metadata
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==Connection to other main categories==
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automatically for knowledge resources. A combination of the following software/system tools can be used in the
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To see how this [[Knowledge process|process]] is connected to KM challenges, benefits and tools, please refer to [[Portal:Maintenance]].
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implementation of electronic or digital archives:
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==Contribution to the management system==
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===Recommendation===
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The efforts to retain tacit knowledge are usually closely connected with the identification of [[Critical knowledge | critical knowledge]] and the analysis of the risk of [[Knowledge loss | knowledge loss]]. The means of retaining tacit knowledge are twofold: if possible, the knowledge may be captured (see the [[Capture]]-article for a description of methods) and the resulting documents stored in an appropriate repository, and/or [[Transfer | transferred]]. This may go hand in hand with efforts to maintain people who have the requested knowledge in the organization. A good working environment as well as a reward and recognition system may persuade experts to remain in the organization. Strategies to re-engage retired experts, assigning them the task to transfer knowledge to younger staff, may yield significant benefits.
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===Table of business processes===
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This [[Knowledge process|knowledge process]] is embedded in the following [[Business process|business processes]] in the [[Integrated management system]]. Each process has a score commensurate with its relevance to this process.
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{| class="wikitable sortable"
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|-
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! Business process !! Impact
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|-
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||[[Configuration management]]|| ?
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|-
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||[[Technical skill resources]]|| ?
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|-
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||[[Lessons learned]]||?
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|-
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||[[Information technology]]|| ?
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|-
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||[[Operating experience]]|| ?
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|-
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||[[Peer review]]|| ?
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|-
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||[[Technology development]]|| ?
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|}
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==Processes not in the management system==
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==KM tools==
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For all the KM tools that help implement the knowledge process see [[:Category:Maintenance process tools]]
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The IAEA’s International Nuclear Information System (INIS) [1] offers a very good example of data storage methods and tools.
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=== Retaining explicit knowledge ===
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[[Document management system | Document management systems]] and [[Content management system | content management systems]] are widely used for storing information and documents. These repositories are efficient for handling a dynamically changing database, with frequent additions, changes, or deletions. For long-term storage however, robust and reliable devices are required for archiving purposes. Electronic or digital formats can be stored on hard discs, optical media (CD, DVD, etc.), streamers (magnetic tapes) and/or in a film library. These could be read-only or editable, full text or just abstracts. For information stored in [[Database|databases]], database design should consider ease of retrieval in the future using metadata, thesauri, taxonomies, ontology, etc. Integrated information systems provide interoperability of different knowledge formats, including text, data, drawings, videos, and/or 3-D models. The information can be classified by author, release number, date of production, subject and/or keywords. Computer aided metadata creation tools can also be used to create metadata automatically for knowledge resources. A combination of the following software/system tools can be used in the implementation of electronic or digital archives:
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*Add-ons which provide archiving functionality for document and content management systems
 
*Commercial relational database management systems (RDBMS), such as ORACLE, MSSQL, SYBASE, etc.;
 
*Commercial relational database management systems (RDBMS), such as ORACLE, MSSQL, SYBASE, etc.;
 
*Intranet technology;
 
*Intranet technology;
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*Open source RDBMS, such as MySQL.
 
*Open source RDBMS, such as MySQL.
  
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Some organizations are planning to upgrade their current storage formats, which involves enhancement of
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==Case studies==
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tools and technologies.
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==References==
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==Related articles==
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[[Portal:Maintenance]]
  
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The IAEA’s INIS, undertaking preservation of nuclear knowledge for several years now, offers a very good
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[[:Category:Maintenance processes]]
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example of data storage methods and tools, as shown in Appendix II.
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'''Source:''' [[Comparative Analysis of Methods and Tools for Nuclear Knowledge Preservation ]]
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[[Knowledge process (disambiguation)]]
  
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== References ==
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[[:Category:Maintenance process tools]]
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[1]
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==Related articles==
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[[Retention plan]]
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[[Employee self assesment knowledge retention process]]
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[[Category:Knowledge processes]]
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[[Category:Maintenance processes]]
  
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[[Storage]]
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== References ==
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[1] http://www.iaea.org/inis/
  
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[[Capture]]
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[2] INTERNATIONAL ATOMIC ENERGY AGENCY, Comparative Analysis of Methods and Tools for Nuclear Knowledge Preservation, Nuclear Energy Series No. NG-T-6.7 STI/PUB/1494, 2011
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[[Capture tools]]
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==Related articles==
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[[Retention plan]], [[Capture]], [[Knowledge retention]], [[Ageing workforce]], [[Retention plan]]
  
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[[category:Knowledge processes]]
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[[Category:Knowledge retention]]
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[[category:Business processes]]
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Latest revision as of 12:39, 21 December 2015


Definition

The process of keeping knowledge in an organization

Description

Knowledge retention relates to keeping explicit and tacit knowledge in the organization, usually on long term. Retaining tacit knowledge may focus on capturing tacit knowledge, usually a very difficult task, or trying to retain people with the requested knowledge in the organization. A re-hire program for retirees may yield significant benefits. Long-term storage of explicit knowledge requires robust and reliable devices to meet archiving requirements.


Related articles

Retention plan, Capture, Knowledge retention, Ageing workforce, Retention plan

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